When planning a hardscaping project—whether it’s a paver patio, a retaining wall, or a full outdoor living space—one of the most important steps is choosing the right contractor. That decision often starts with comparing estimates. But not all estimates are created equal, and understanding how to evaluate them can help you avoid costly mistakes and choose a contractor who’s honest, qualified, and aligned with your goals.
At Genesis, we’ve reviewed countless quotes from other companies and have seen firsthand how misleading some estimates can be. So, how do you know if an estimate is fair, accurate, and trustworthy? Let’s break it down.
- Look for Itemized Estimates—Not Lump Sums
A professional contractor should always provide an itemized estimate that clearly outlines each aspect of your project: materials, labor, equipment, delivery, disposal, and overhead. This level of detail provides transparency and helps you see exactly what you’re paying for.
If you receive a lump-sum estimate with no breakdown, it’s much harder to determine where corners might be cut or where hidden fees could appear later. At Genesis, we provide fully itemized estimates so our clients understand the scope and costs up front.
2.Compare Material Quantities Carefully
One of the biggest red flags we see in competing estimates is significant discrepancies in material quantities. The truth is: for a given project size and scope, the amount of material needed doesn’t change from contractor to contractor. If you’re comparing estimates for a 500-square-foot patio, all reputable contractors should be estimating close to the same amount of pavers, base material, and sand.
We’ve seen cases where a client was quoted nearly half the material required for the project they described. If a quote looks too good to be true, there’s a good chance the contractor is underestimating materials—either out of negligence or intentionally to win the job. This often leads to incomplete work, additional charges mid-project, or structural failure down the road.
3. Check the Balance of Material vs. Labor Costs
Another red flag we see is inflated material costs paired with unusually low labor charges. This can indicate that the contractor is trying to pad the material numbers to cover other costs, or they may be drastically underpaying their workers—which could impact the quality of your project.
Reliable estimates are based on formulas and real-world pricing. At Genesis, we calculate our estimates using industry-standard material formulas, accurate labor projections, and real costs, not guesswork or manipulation.
4. Know What the Estimate Doesn’t Include
Some companies leave out essential steps in their estimates—like excavation, disposal of debris, equipment fees, or final clean-up. These “extras” often show up later as change orders or surprise costs.
Always ask what’s included and what’s not. A trustworthy contractor will be upfront about all costs from day one.
5. Consider More Than Just the Price
While pricing matters, it shouldn’t be the only deciding factor. An estimate also reflects the experience, professionalism, and honesty of a company. Reputable companies—like Genesis—are licensed, insured, and highly reviewed, with a track record of satisfied clients and successful projects.
Cut-rate quotes from unqualified or unlicensed operators may save money in the short term, but they often lead to poor workmanship, project delays, or worse—having to pay another contractor to fix the job later.
6. Choose a Contractor Who Prioritizes Accuracy and Transparency
At Genesis, we believe in doing things the right way. Every estimate we provide is built using clear formulas and accurate measurements to ensure you’re receiving a fair, honest price. We believe in educating our clients, answering questions, and being transparent throughout the entire process.
When clients choose Genesis—or another professional, licensed, and insured contractor—they’re not just buying a product; they’re investing in peace of mind.
Bottom Line: When comparing estimates, don’t just look at the total number. Look at how it’s built. Make sure the estimate is itemized, accurate, and complete. Ask questions. And most importantly, choose a contractor you can trust.
Have questions or want an honest estimate for your project? Contact Genesis today—we’re here to help you do it right from the start.